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Recurring Tasks for monday.com

Learn how to create and schedule recurring tasks in your monday.com boards.
Recurring Tasks for monday.com logo.
Thank you for installing Recurring Tasks for monday.com! To begin creating and scheduling recurring tasks in your monday.com boards:
1. Open the item side-view panel by hovering over an item and selecting the 'Open' option.
Screenshot showing step 1 of getting started with Recurring Tasks for monday.com.
2. Add the Recurring Tasks item view to your board by clicking on the '+' symbol at the top right of the side-view panel and selecting 'Apps'.
Screenshot showing step 2 of getting started with Recurring Tasks for monday.com.
3. After adding the app, you will now see Recurring Tasks in the side-view panel's tabs.
Screenshot showing step 3 of how to get started with Recurring Tasks for monday.com.

App walkthrough

Now, watch Amalia, the Recurring Tasks Product Marketing Manager, walk you through how to use the app's features and functionality.

The concept

Recurring Tasks for monday.com is the first app that lets you create any number of recurring items or subitems all at once. You can accurately reflect routine or regularly occurring tasks in your monday.com boards, calendar, timelines, Kanban, and reports. Save time planning tasks and never miss anything important again!
Recurring Tasks for monday.com hero image

Creating recurring tasks

  1. Hover over the item and select the 'Open' option to open the side-view panel.
  2. At the top of the side-view panel, click on the Recurring Tasks tab to open the options.
  3. Once in the options, select the 'Start date', how often you want the task to repeat ('Daily', 'Weekly', 'Monthly' or 'Yearly'), and when you want the recurrence to end.
  4. When you have finished selecting the options, click 'Save', and the recurring items or subitems will be created in your monday.com board automatically.
  5. See the image on the left for a visual guide to creating a recurring task.
  6. To have the dates appear in chronological order in the 'Date' column, click on the arrow circle at the top of the column. It will show blue when activated, meaning the dates will now appear chronologically.
Creating recurring tasks automation icon.

Creating recurring subitems

To create a recurring subitem:
  1. Install the app again in the side-view panel of the original subitem.
  2. You only have to do this once with a subitem, and then the app will install itself automatically in all existing and future subitems.
  3. Add the Recurring Tasks item view to your subitem by clicking on the '+' symbol at the top right of the side-view panel.
  4. Next, select 'Apps'.
  5. After adding the app, you will now see Recurring Tasks in the side-view panel's tabs of your subitem. You can create a recurring subitem the same way you would create a recurring item.
Creating recurring subitems illustration.

Scheduling recurring tasks

When creating a recurring task, you can define the number of recurrences by selecting the start date, schedule, and either an end date or a set number of repetitions. With Automatic Scheduling, you can also choose whether tasks are created the day before they are due or on a custom date.
Once you've configured the schedule based on your preferences and clicked 'Save', your recurring tasks will appear immediately or on the selected date(s).

Let's take a closer look at each of the scheduling options below.
Start date
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Selecting the start date

When creating a recurring task, select a start date in the drop-down calendar. This assigned date will be considered the start date of the recurring tasks. The selected start date will become the date of the first item of the recurring task batch.
Screenshot showing how to select a start date in Recurring Tasks for monday.com.

Selecting the schedule

After selecting the start date, you must then choose when you want the recurring tasks to repeat. You can select daily, weekly, monthly, or yearly. With weekly, you can select the days of the week and with monthly and yearly, you can select the specific week, day, and month.
Screenshot showing how to select a schedule in Recurring Tasks for monday.com

Choosing when your recurring tasks appear on your board

Once you've set the schedule, you can determine when you want your tasks to appear on your board. You have the option to display them all at once, on the due date, or on a custom date (e.g., 7 days before).

Opting for 'On the due date' or 'Custom' date activates the Automatic Scheduling feature, eliminating the need for further action. Tasks will then be created automatically. You can remove the scheduled automation without impacting existing tasks on your board.
Screenshot showing how to create a recurring tasks with automatic scheduling

Edit or turn off automatic scheduling

You can easily manage your scheduling preferences in the Recurring Tasks app.
Simply head to the Automatic Scheduling settings to review and adjust as needed. If you want to edit the schedule, select the pencil icon to edit the settings. Once you have made the changes, click 'Save'. When you're ready to stop the automatic scheduling, just click on the trash can icon to delete the recurrence. Your existing tasks will remain on the board, while future scheduled items won't be created.
Automatic scheduling detail

Selecting to end on a specific date

To select by end date, select and activate the 'On' button, then click on the calendar field to open the calendar view. In the calendar view, select the date you want the recurrence to end, and then click 'Save'.
Screenshot showing how to select an end date for recurring tasks in monday.com.

Selecting to end after a specific number of repetitions

To select the end by number of repetitions, select and activate the 'After' button, then select the repetition box in the drop-down menu. Select the number of repetitions required for the recurring task, and then click 'Save'.
Screenshot showing how to select end by number of repetitions in Recurring Tasks for monday.com.

Setting tasks to repeat forever

Never-End Scheduling—a feature designed to keep your tasks recurring without interruptions or extra effort. With Never-End Scheduling, you can set tasks to repeat forever without worrying about recreating them when a schedule runs out.

Select the 'Never' option under 'Ends' to ensure the task continues to recur indefinitely. This setting will keep the task recurring unless you manually update or delete it.
Screenshot showing how to select end by number of repetitions in Recurring Tasks for monday.com.

Selecting the start date

When creating a recurring task, select a start date in the drop-down calendar. This assigned date will be considered the start date of the recurring tasks. The selected start date will become the date of the first item of the recurring task batch.
Screenshot showing how to select a start date in Recurring Tasks for monday.com.

Selecting the schedule

After selecting the start date, you must then choose when you want the recurring tasks to repeat. You can select daily, weekly, monthly, or yearly. With weekly, you can select the days of the week and with monthly and yearly, you can select the specific week, day, and month.
Screenshot showing how to select a schedule in Recurring Tasks for monday.com

Choosing when your recurring tasks appear on your board

Once you've set the schedule, you can determine when you want your tasks to appear on your board. You have the option to display them all at once, on the due date, or on a custom date (e.g., 7 days before).

Opting for 'On the due date' or 'Custom' date activates the Automatic Scheduling feature, eliminating the need for further action. Tasks will then be created automatically. You can remove the scheduled automation without impacting existing tasks on your board.
Screenshot showing how to create a recurring tasks with automatic scheduling

Edit or turn off automatic scheduling

You can easily manage your scheduling preferences in the Recurring Tasks app.
Simply head to the Automatic Scheduling settings to review and adjust as needed. If you want to edit the schedule, select the pencil icon to edit the settings. Once you have made the changes, click 'Save'. When you're ready to stop the automatic scheduling, just click on the trash can icon to delete the recurrence. Your existing tasks will remain on the board, while future scheduled items won't be created.
Automatic scheduling detail

Selecting to end on a specific date

To select by end date, select and activate the 'On' button, then click on the calendar field to open the calendar view. In the calendar view, select the date you want the recurrence to end, and then click 'Save'.
Screenshot showing how to select an end date for recurring tasks in monday.com.

Selecting to end after a specific number of repetitions

To select the end by number of repetitions, select and activate the 'After' button, then select the repetition box in the drop-down menu. Select the number of repetitions required for the recurring task, and then click 'Save'.
Screenshot showing how to select end by number of repetitions in Recurring Tasks for monday.com.

Setting tasks to repeat forever

Never-End Scheduling—a feature designed to keep your tasks recurring without interruptions or extra effort. With Never-End Scheduling, you can set tasks to repeat forever without worrying about recreating them when a schedule runs out.

Select the 'Never' option under 'Ends' to ensure the task continues to recur indefinitely. This setting will keep the task recurring unless you manually update or delete it.
Screenshot showing how to select end by number of repetitions in Recurring Tasks for monday.com.

Creating recurring patterns

When creating a recurring task, you can choose how it repeats (bi-weekly, fortnightly, or quarterly) to define a custom recurrence pattern. Let's take a look at how to use each option below.
Bi-weekly
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Setting a bi-weekly task (e.g. Monday and Thursday)

  1. Look for the 'Repeats every' section.
  2. In the first numeric field, enter '1' to indicate that the task should be repeated every week.
  3. Select 'Week' in the drop-down menu.
  4. Select the two days of the week you want the task to repeat.
Screenshot showing how to create bi-weekly recurring patterns in monday.com

Setting a fortnightly task

  1. Look for the 'Repeats every' section.
  2. In the first numeric field, enter '2' to indicate that the task should be repeated every two weeks.
  3. Select 'Week' in the drop-down menu.
  4. Select the day of the week you want the task to repeat. You can select multiple days of the week.
How to set fortnightly recurring tasks in monday.com.

Setting a quarterly task

  1. Look for the 'Repeats every' section.
  2. In the first numeric field, enter '3' to indicate that the task should be repeated every three months.
  3. Select 'Months' in the drop-down menu.
  4. Select the specific day or day of the week you want the task to repeat.
Screenshot showing how to create quarterly recurring tasks in monday.com.

Setting a bi-weekly task (e.g. Monday and Thursday)

  1. Look for the 'Repeats every' section.
  2. In the first numeric field, enter '1' to indicate that the task should be repeated every week.
  3. Select 'Week' in the drop-down menu.
  4. Select the two days of the week you want the task to repeat.
Screenshot showing how to create bi-weekly recurring patterns in monday.com

Setting a fortnightly task

  1. Look for the 'Repeats every' section.
  2. In the first numeric field, enter '2' to indicate that the task should be repeated every two weeks.
  3. Select 'Week' in the drop-down menu.
  4. Select the day of the week you want the task to repeat. You can select multiple days of the week.
How to set fortnightly recurring tasks in monday.com.

Setting a quarterly task

  1. Look for the 'Repeats every' section.
  2. In the first numeric field, enter '3' to indicate that the task should be repeated every three months.
  3. Select 'Months' in the drop-down menu.
  4. Select the specific day or day of the week you want the task to repeat.
Screenshot showing how to create quarterly recurring tasks in monday.com.
Recurring Tasks for monday.com is the first app that lets you create any number of recurring items all at once. You can accurately reflect tasks that are routine or regularly occurring in your monday.com boards, calendar, timelines, Kanban and reports.
Open a subitem task already created on your board and install Recurring Tasks in the side-view panel tab. For Recurring tasks to work for subitems as well, the app must be installed once in a subitem task in the side-view panel tab.
Read our intro blog for help getting started with Recurring Tasks for monday.com. Get step-by-step instructions, along with some example use cases.
If you uninstall Recurring Tasks for monday.com, you won't be able to continue using the app. However, the recurring tasks you created will remain, and you can continue to edit and interact with them.
You cannot edit already-created recurring items in a batch; you must edit/delete them individually.
Once installed, Recurring Tasks for monday.com is available for everyone in that monday.com account to use. Just add the app to each board directly from the item view in that board.
Yes! With Automatic Scheduling, you can select if you want the task to be created 'On the due date' or on a 'Custom' date (e.g., 7 days before).
Yes, select the 'Never' option when selecting the end date to your automatic schedule.
Yes, you can edit or delete the automatically scheduled recurring task at any time by accessing the recurring task detail.
Stopping the automatic scheduling of a recurring task does not delete the original item. Instead, it pauses the schedule while keeping the previously-created items on your board.
Keeping the most recent item is crucial because it retains the Automatic Scheduling information. If an item is deleted, then the automatic scheduling will stop.
If a task is completed before its due date, the automatic scheduling will continue as usual, with the next occurrence appearing on the scheduled date.
Yes, you can create recurring tasks with different recurrence patterns and schedules on the same board, giving you more flexibility to tailor the recurrence settings based on each task's specific requirements.
The pricing is per account and based on the number of users the account has.
Recurring Tasks supports billing through monday.com. Ensure the app is installed in your account first, and then complete the following steps:
  1. Click on the 'Installed Apps' button located at the top right corner of the monday.com App marketplace. Click on Recurring Tasks.
  2. You will be redirected to the app's main page. Click on the 'Billing' tab found in the menu at the top left of your screen.
  3. Once in the Billing tab, click on 'Upgrade plan'.
  4. Choose a plan to your liking based on what works best for you and your team. Once you select a plan, click on 'Continue to checkout', located at the bottom right corner of your screen.
Pay by credit card or PayPal and click 'Complete your purchase' at the bottom right corner of your screen.
If you purchased a paid plan and want to change it before it is renewed, please contact us through our support portal. If you are still in the trial phase, just cancel the current plan and purchase the one you prefer.
VAT charges and rates vary depending on the rules and regulations of the country where you are making the purchase. For further information, please check with your finance team or relevant authorities.
Visit our End User License Agreement and Privacy Policy for more information.

Share your feedback

Have an idea for how we can improve Recurring Tasks? We'd love to hear from you! All suggestions and feature requests are very welcome. You can submit your feedback by completing the feedback form or contacting us directly. Either way, we'll get back ASAP!

Need some help?

Our dedicated support team is on hand to get you where you want to be. Just raise a ticket in our support portal, and we'll get back to you as soon as we can to see how we can help!